Enforcement of Title and Registration Requirements

Business Licenses

Companies must be in good standing with their DMV or Secretary of State. Over the last two years, we have seen states and provinces increase enforcements requiring businesses to validate their active status with relevant jurisdictions to conduct business. They are requesting documents to validate the business name, Federal ID, and to confirm that the business is actively registered with the IRS and/or state/provincial level DMVs or MOTs. 

Business Name Validation

The standard documents used in the registration process to validate a business license are A 147c/EIN letter or SS4 (issued by the IRS and dated within the last two years). All companies need a copy of their 147c and/or business license matching the name Wheels uses on the vehicle registrations. A misspelled corporate name or simple punctuation error can “red flag” an entire account within the DMV database. We highly recommend sending the current copy to Wheels to maintain this level of accuracy to share with the appropriate jurisdictions on an as-needed basis.

Some specific examples of jurisdictions are:

Jefferson County, AL
Cobb County and Fulton County, GA
Delaware
Maryland
Washington, D.C.

To guide you through the DMV and Secretary of State (DMV/SOS) registration requirements, you can download our business registration and licensing tips here. As states continue to increase their enforcement, we are committed to keeping you abreast of these licensing and registration requirement changes. 

If you have any questions or concerns regarding this topic, please feel free to contact your account team!

Natalie Beach is Senior Director, Compliance Services and Vehicle Operations