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Compliance Corner: Latest Licensing Requirements and Updates as of April 2023
By Natalie Beach
April 25, 2023
As we monitor changes and proactively set procedures in place, Wheels also wants to inform our clients of the most up-to-date jurisdictional enforcements and licensing requirements that could impact their fleets. We regularly monitor regulatory changes across 50 states and 13 provinces, in addition to tracking any local regulations that can impact your fleet. Below is an update on all changes as of April 2023. For any questions, contact members of your account team.
Business Registration & Licensing Tips for Proper Vehicle Compliance
| U.S. States | Registration Information | Contact numbers |
|---|---|---|
| Connecticut | http://portal.ct.gov/sots | Business Services Division Phone: 860-509-6002 Fax: 860-509-6069 |
| Delaware | Forms: http://corp.delaware.gov/cvrmemo.shtml Information on obtaining an Authorization Corticate (required for insurance companies): https://insurance.delaware.gov/ | Phone: 302-739-3073 Fax: 302-739-3812 Authorization Certificate: 302-674-7300 |
| Florida | https://dos.myflorida.com/sunbiz/start-business/ Forms: www.sunbiz.org | Phone: 850-245-6939 |
| Indiana | SOS: https://secure.in.gov/sos/2363.htm | Phone: 317-234-9768 |
| Iowa | SOS Main Web: https://sos.iowa.gov/ SOS Name: Iowa Secretary of State | Phone: 888-767-8683 |
| Massachusetts | SOS Registration: https://corp.sec.state.ma.us/corp/loginsystem/login_form.asp?FilingMethod=I DMV Registration: https://www.mass.gov/orgs/massachusetts-registry-of- motor-vehicles (recertification required every two years to maintain an active status) | Phone: 617-727-6939 |
| Maryland | Department of assessments and taxation: https://dat.maryland.gov/Pages/sdatforms.aspx#BPP (MD will accept an out-of- state business license as validation of active status) | Phone: 410-767-1184, #3 |
| Montana | https://sosmt.gov/ Secretary of State Montana | Phone: 406-444-2034 |
| New Mexico | http://www.sos.state.nm.us/ | Phone: 800-477-3632 |
| New York | Proof of Corporation required for client-owned vehicles. Documents accepted to apply for Proof of Corporation 1. Company seal: (certificate under seal) issued by New York Department of State 2. Filing receipt: issued by NY Dept of State or 3. Certificate of Incorporation: A certified copy is issued by New York or the home state. http://www.dos.ny.gov/corps/buscorp.html NY Certificate Under Seal: https://dos.ny.gov/certificate-status | NY Certificate: Phone: 518-473-2492 Fax: 518-473-1654 |
| North Carolina | https://www.sosnc.gov/forms/by_title/_Business_ Registration_Business_Entities_Common | North Carolina Secretary of State, Corporations Dept, Phone: 919-814-5400 General SOS: 919-807-2000 |
| North Dakoda | Secretary of State, Business Services web: http://sos.nd.gov/business/business-services | Phone: 701-328-2900 |
| Rhode Island | https://www.ri.gov/taxation/BAR/ | Phone: 401-574-8829 |
| Virginia | State Corporation Commission Corporation Web: http://www.scc.virginia.gov/ Address needs to match what is on file with SOS | Phone: 804-371-9733 |
| Washington | Apply for UBI Number http://bls.dor.wa.gov/forms/700028.aspx Mailing address: State of Washington Business Licensing Service PO Box 9034 Olympia, WA 98507-9034 Form Walk-in: Bring in the forms and fees to any business licensing office or Department of Revenue office. Office location information: 800-647-7706 | Phone: 800-451-7985 |
| Wyoming | SOS Business Division Email: https://sos.wyo.gov/Business/StartABusiness.aspx | Phone: 307-777-7311 |
| Canadian Provinces | Registration Information |
|---|---|
| Alberta | https://www.alberta.ca/register-business-name.aspx |
| British Columbia | https://www2.gov.bc.ca/gov/content/employment-business/business/managing-a-business/starting-a-business/starting-a-restaurant-in-bc/register- your-business |
| Manitoba | https://www.gov.mb.ca/business/registration/index.html |
| New Brunswick | https://www2.gnb.ca/content/gnb/en/services/services_renderer.201450.Register |
| Newfoundland & Labrador | https://www.gov.nl.ca/dgsnl/registries/companies/ |
| Novia Scotia | https://novascotia.ca/sns/access/business/ready-register-business.asp |
| Ontario | https://www.ontario.ca/page/registering-your-business-name |
| Quebec | http://www.registreentreprises.gouv.qc.ca/en/demarrer/immatriculer/default.aspx |
| Saskatchewan | https://www.isc.ca/CorporateRegistry/RegisteringaBusiness/Pages/default.aspx |
| State | Obtain the Business License |
|---|---|
| Alabama | Jefferson County: http://www.jccal.org/Default.asp?ID=847&pg=Obtain+Or+Renew+Business+License |
| Georgia | Gwinnett County: https://www.gwinnettcounty.com/portal/gwinnett/Home Cobb County: http://www.cobbcounty.org/ Fulton County: https://fultoncountyga.gov/inside-fulton-county/fulton-county-departments/finance/business-licenses Richmond County: https://www.augustaga.gov/2102/Business-Licenses |
| Maryland | https://dat.maryland.gov/Pages/sdatforms.aspx#BPP |
| Washington D.C. | https://dcra.dc.gov/service/get-business-license |
| Deleware | https://revenue.delaware.gov/business-tax-forms/doing-business-in-delaware/step-2-requirements/ |
| Requirements | How to obtain requirements |
|---|---|
| 147C | Provide 147C Letter or other IRS document (SS4) showing business name, address and FEIN. This information iscritical for providing accurate information to the state DMV for title and registration. |
| NJ EIN (formally known as Corp Code) | New Jersey EIN (Corp Code) Application: http://www.nj.gov/mvc/business/ein.htm |